Orthodontic Practice Management Software, ORTHOTRAC Practice Management for Orthodontists

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KODAK ORTHOTRAC Practice Management Software tracks appointments, billing, clinical information, and patient communication—giving you the perspective you need to manage your practice and your patients.

Practice Management for Orthodontists

For more than 25 years, KODAK ORTHOTRAC Practice Management Software has helped orthodontists build and maintain productive and efficient practices. Built by business-minded orthodontists, ORTHOTRAC software frees up time so you and your staff can focus more on patients. This powerful, yet user-friendly system tracks appointments, clinical information, billing and patient correspondences with automated tools that help you manage daily tasks more easily than ever.

Click here to learn about the new KODAK ORTHOTRAC Practice Expert and Report Library (PEARL) Module.

And be sure to also check out the KODAK ORTHOTRAC Sarver Module to learn how to improve communication and educate referrals more effectively.

Features & Benefits

Intuitive Design

Keep chairs full with the flexible appointment scheduler. This flexible feature finds optimal times for each appointment, so you just have to select the one that works for you. Use the Office Expert to identify action items and receive suggestions on how to resolve them.

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Flexible Abilities

With ORTHOTRAC software, you can easily can view contracts, enter payment promises and track past due accounts all from one screen. Split balances between patients, set up variable contracts, enter specified payment plans and much more.

 

Automated Features

Manage referrals easily with ORTHOTRAC software's reporting features. Track referrals with the new Wilting Referral and Referrals Out Reports and stay aware of future patients with the Future Patient Age Report.

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Time-Saving Tools

Get back to the basics of your profession: the patients. From pre-authorization to continuation of treatment, ORTHOTRAC software takes care of these financial details so you can concentrate on what matters most: your customers

New Features

See What's New

MICROSOFT SQL 2005 database

When you install ORTHOTRAC software version 11.0, the Access databases are converted to SQL Server databases.

Customized views in the Treatment Card

When you have your tabs displayed as you like them, you can save the settings so the Treatment Card will always display in that configuration in the future on that machine.

New “Notes” tab in the Charting Module

A Notes tab has been added to the Charting Module, replacing the Notes section that was previously located on the TxCard tab. The Notes tab enables you to include more note content in a patient’s chart and features several enhancements for manipulating text, such as font, size, text color, and so on.

Drag and drop scheduling with optional clipboard

The Scheduling feature has been enhanced to enable you to drag a scheduled appointment with the mouse and drop it to a new schedule day. Drag-and-drop scheduling can be used in several ways:

  • If your office has a dual-monitor setup, you can open a different schedule day on both monitors and drag the appointment from one monitor (or scheduler page) to the other.
  • Using one monitor, you can open the scheduler, minimize the window, open another instance of the scheduler for a different day, and drag the appointment from one scheduler day to another.

  • You can display a space on the scheduler – called the clipboard – where you can temporarily drag the scheduled appointment. Then you can select a new day in the scheduler and drag the appointment from the clipboard to the new schedule day.

Appointment information tool tip

When you move your cursor over a patient appointment in the Zoom or View scheduler mode, the appointment date and patient home phone are now available in the tool tip.

Printing time left on excuse notes – A Time Left field containing the time the patient left the office has been added to the Print Appointment Ticket window. When you select the School Excuse or Work Excuse checkbox, the Time Left text box displays the time the appointment ended. You can edit the time, if necessary, and the time is printed on the ticket.

New referral reports

Three reports have been added to the software:

  • Wilting Referral Report – Shows the decline in patient referrals from outside doctors.
  • Referrals Out Report – Shows the patients referred out to doctors for a specific date range.
  • Future Patient Age Report – Shows future patients (non-patient family members of existing patients) who will be a certain age in a specified month and year.

View archived schedule days

The scheduler has been enhanced to enable you to view archived schedule days. In previous versions of the software, the scheduler displayed only scheduled appointments. Now the scheduler displays completed and no-show appointments. If you are viewing a schedule day that has already passed, the scheduler is displayed in gray colors, indicating an archived day.

Macintosh capability

Support

Contact Technical Support

1.866.722.2567
Monday-Thursday: 7:30 am-8:00 pm EST
Friday: 7:30 am-7:00 pm EST
Email Support

Find a Network Solution Provider

For help with hardware and software installations, locate the network solution provider (NSP) near you. All NSPs are fully certified and trained to support our products' networks and hardware.

Training

Have a question? Learn from the experts. Our innovative training programs are customized to meet the needs of your specific practice. Engaging onsite or remote training modules help you and your staff master the basics so you can focus on what matters most: your patients.

Meet Our Training Team

To learn more about our training options, please contact masterworkstraining@practiceworks.com or call 1.800.230.3425.

You can also get answers using the ORTHOTRAC online help. 

See What's New in ORTHOTRAC Software:

Add-On Modules

KODAK ORTHOTRAC Practice Expert and Report Library (PEARL) Module

Track your practice's vital signs from anywhere you can use a mobile device. The KODAK ORTHOTRAC Practice Expert and Reporting Library (PEARL) Module delivers concise, real-time, and unfettered access to your KODAK ORTHOTRAC Practice Management Software files.

KODAK ORTHOTRAC Sarver Module

The ideal tool for transitioning from a doctor-centered to patient-centered practice, the ORTHOTRAC Sarver Module helps you communicate treatment goals in a language your patients can easily understand. In addition, this innovative tool helps streamline the examination process, educate referrals and automate the widely used tissue planning approach.

KODAK ORTHOTRAC Charting Module

Use the charting module chairside for a comprehensive view of the patient's treatment card, treatment plan, arch wire and elastic history, images and questionnaires.

KODAK ORTHOTRAC Patient Flow Module

Reduce patient wait time and maintain an on-tme schedule. This module provides your team with a continuous overview of patients as they move through your office.

KODAK ORTHOTRAC Collections Module

View past due accounts, enter promises of payment and maintain a complete audit trail of your collection activities.

KODAK ORTHOTRAC Timeclock Module

Increase your staff’s productivity with the timeclock module. Track hours worked and know which employees are available at any given time. The timeclock module also makes payroll processing easier than ever via simple time reporting tools.

KODAK ORTHOTRAC Point of Care Module

Take advantage of the freedom and flexibility offered by wireless tablet PCs to help increase eficiency and improve patient care. Post treatment information, view and discuss x-rays with patients and generate correspondence to referring doctors - all without leaving the exam room.

KODAK ORTHOTRAC Fingerprint Scanning Module

Allow patients to securely check themselves in, and staff members to safely log in and out of the software with the touch of a finger.

QUICKBOOKS Integration

Securely transfer data from your ORTHOTRAC software into QUICKBOOKS Software, eliminating double entries and streamlining practice record-keeping.

E-Services

E-Statements  

E-Claims  

  • Dental E-Claims

E-Payments 

  • Credit Card Processing
  • Online Payments
  • ACH

Real Time Transactions 

  • Verify Insurance Eligibility
  • Check Insurance Claims

Third Party Services 

  • CARECREDIT
  • TELEVOX
  • RR DONNELLEY